For group practices
Insurance verification for group therapy practices
Veriframe verifies benefits for every upcoming session across your clinicians and payers, including the behavioral health carve-out, and writes the result into your EHR before the visit.
Why verification gets harder as a group practice grows
A solo clinician can verify a handful of new clients by phone. A group practice with ten or twenty clinicians is verifying hundreds of upcoming sessions a month, across a dozen payers, with each clinician carrying a different set of network contracts. The work usually lands on one front desk or billing person, and it gets done at intake and rarely again.
That is where the denials come from. Plans change at the start of the year, authorizations expire, visit limits run out, and a carve-out to Optum, Evernorth or Carelon means the card on file is not the company that pays the claim.
What Veriframe checks before every session
| Check | Why it matters for a group practice |
|---|---|
| Active coverage on the date of service | Catches terminated and changed plans before the visit, not after the claim |
| Who administers the behavioral health benefit | Routes claims to the carve-out, not the medical plan on the card |
| Network status for the rendering clinician | Each clinician in the group has different contracts |
| Copay, coinsurance and deductible for the CPT code | Clients get an accurate estimate and fewer surprise bills |
| Prior authorization and visit limits | Tracks expiry dates and remaining sessions across the caseload |
| Telehealth coverage and place of service | Confirms virtual sessions are billed the way the plan expects |
| Supervised and associate-licensed clinicians | Confirms whether the plan accepts billing under a supervisor |
“Before Veriframe, insurance problems usually surfaced at check-in or after a claim was denied. Now every appointment is verified days ahead, the details are already in Valant, and they've caught terminated policies and incorrect member IDs before the patient ever walked in. Our super bills are now handled straight from their notes, and our team has gotten hours back every week.”Scott Scargle, Practice Manager, Concord Health, a Valant practice
How it works for a group practice
- Your practice adds a Veriframe user to its EHR. Access is set up under a signed Business Associate Agreement. Veriframe works in Valant, SimplePractice, TherapyNotes, AdvancedMD and other EHRs.
- Every upcoming session is verified from your schedule. New clients and returning clients alike, ahead of the visit rather than the morning of.
- Results are written into the client's chart. One standard format across every clinician and location, with where each answer was confirmed.
- Your front desk hears about problems first. Inactive coverage, a missing authorization or an out-of-network result is flagged before the session.
In-house, outsourced, or software
Most group practices start with an admin doing verification between other tasks. Eligibility software helps with the first step but rarely returns the behavioral health answers that decide payment. Our outsourced vs in-house comparison lays out the tradeoffs, and pricing is per clinician so it scales with the practice.
Last reviewed November 2026. Payer arrangements change and vary by employer group. Product and company names belong to their owners and are used for identification only.
Common questions
How many clinicians does a practice need to work with Veriframe?
Veriframe is built for group practices, typically five clinicians or more, though smaller practices with high insurance volume also work with us.
Do you verify new clients only, or every session?
Every upcoming session. Coverage, authorizations and visit counts change during the year, so returning clients are rechecked too.
Which payers do you verify?
Commercial plans and the behavioral health carve-outs where benefits really sit, including Aetna, Cigna and Evernorth, UnitedHealthcare and Optum, Blue Cross Blue Shield plans, Carelon, Lucet and Magellan.
Can you handle multiple locations and states?
Yes. Verification follows the clinician and the payer, so practices with several offices or clinicians licensed in more than one state are covered the same way.
See it on your own schedule
Thirty minutes over video. Bring a rough clinician count and payer mix.
Book a call